The Board of County Commissioners (BOCC) of El Paso County established a centralized Purchasing Department in 1978. We are responsible for procuring County supplies, services, and equipment at the lowest possible cost consistent with the quality necessary to meet the County's needs and to ensure that the taxpayers receive the maximum value for each tax dollar spent. As a political subdivision of the State of Colorado, we work under the procurement code of the Colorado Revised Statutes.
It is the policy of the Contracts and Procurement Division of El Paso County to provide procedures that are open, unrestricted and fair to all vendors, contractors, and service firms. The bid policies adopted by the El Paso County Commissioners and enforced by the Procurement & Contracts Department have been designed to:
In an effort to improve efficiency, El Paso County will be using the Rocky Mountain E-Purchasing System for soliciting bids from vendors. It’s easy to participate in future bid opportunities from these agencies—simply register online. To register, visit www.rockymountainbidsystem.com, use the “Vendor Registration” link and complete your registration. If you are currently registered as a Vendor on this system with another local agency, you do not need to register again.
REMOVAL OR SUSPENSION
A Vendor may be suspended from doing business with the County in the event an action by the vendor is considered to be contrary to the best interest of the County. Examples include:
AUTHORIZATION TO ORDER
A purchase requisition/order is not an authorization to pay an invoice. A purchase requisition identifies what is being requested by a department, for an estimated or confirmed dollar amount, in a specific time frame, with particular delivery requirements. Only a signed purchase order is an authorization to order.
Vendors shall submit all invoices to the address of the department shown on the purchase order. Upon receipt, invoices will be matched against the description of the product or service in the purchase order, including quantity and cost. The approved invoice will then be sent by the department to Accounts Payable for the purpose of issuing a warrant (check).
Although the usual procedure is net thirty (30) days for payment, El Paso County welcomes prompt payment discounts from vendors, i.e. discounts for payments made within ten (10) days after receipt of the invoice. Any discount information must be clearly stated on the invoice.
We are exempt from paying taxes We encourage prompt payment discounts
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