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Normally utilized when bidding for professional services.
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Used when anticipated cost will exceed a specific dollar limit.
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Ideas solicited, references requested, interview may be scheduled, and specific results expected.
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Invitation mailed to those vendors listed on the bidders list (if number under commodity is excessive, the Procurement & Contracts Department reserves the right to limit the number of RFP packages mailed).
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Normal time frame from date of mailing to the date of award is four (4) to six (6) weeks.
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Most require a pre-proposal conference.
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All will specify the number of copies of proposals that must be submitted.
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Award of contract made to the firm whose proposal is determined to be in the best interest of the County, taking into consideration all the evaluation criteria outlined in the RFP.
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Periodically a professional services firm will be requested to assist in preparing specifications for an RFP. When this occurs, the firm should be paid for these services by the requesting department, but will be disqualified from submitting a proposal in the response to the RFP.